Blue Book Section II: Student regulations during the pandemic

What to do if you are ill
Government information
Social distancing


All Junior Members have been asked to sign and return a ‘Covid-19 Student Responsibility Agreement’ to the Academic Office. This can be returned electronically, and must be returned before arrival. It is included as the final page of the Blue Book. Room fobs will not be issued until a signed agreement has been received. This agreement supplements Junior Members’ existing responsibilities under University and College policies (represented by University and College student contracts). All Junior Members are required to sign this agreement, whether they are living in or out of College. Note that any breach of the guidelines in this agreement would be considered a breach of College rules, and Junior Members would therefore be subject to disciplinary procedures as outlined in the present document.


As stated in the Student-College contract and the Student Responsibility Agreement, Junior Members must adhere to any measures or instructions given by the College or the University to reduce the risk of transmission of any illness including Covid-19. Without limiting that general obligation, reasonable measures may include imposing specific requirements regarding personal protective equipment such as the wearing of masks or face coverings, or specific safety measures such as use of sanitisers or social distancing procedures.  Junior Members must also immediately declare to the College if they have, or suspect they have, symptoms of Covid-19 and comply with any required health, testing, isolation or distancing measures or advice given.


What to do if you are ill

Anyone who is experiencing symptoms of Covid-19 once they are in Oxford should notify the Porters’ Lodge immediately (phone 01865 276150). They should then request a test as soon as possible. All students in residence should do so via the University’s Early Alert Service (EAS). The main symptoms of Covid-19 are:  a high temperature; a new, continuous cough; or a loss of, or change to, your sense of smell or taste. All those taking an NHS test should let the Porters’ Lodge know the outcome of any test as soon as it is known.


If an individual tests positive for Covid-19, formal contact tracing processes are instigated by Public Health England (PHE) and key information can be shared under appropriate data protection protocols. Prior to confirmation of a diagnosis, individuals who suspect they may have Covid-19 are encouraged to notify relevant parties themselves: any such disclosures to the College will be treated in strict confidence.


When Junior Members apply for a test, Welfare staff in College will be immediately notified and will make contact with them for further information. Junior Members will be asked to follow normal teaching absence procedures until they receive the test result and should consider who they have come into contact with during the last 48 hours. They may wish to contact those people to alert them, and are also responsible for notifying family members and their University department, as well as all members of their household, who will need to self-isolate with them.


If Junior Members are well enough, because they only have mild symptoms or because they are self-isolating as a precautionary measure, they may be able to provide for themselves if they have access to a kitchen; if they do not have access to a kitchen, meals will be provided upon request.  If they are not well, the College’s Welfare team will keep in touch with them, and assist in making any medical arrangements if necessary.


As a precautionary measure, Junior Members are strongly encouraged to have the following items in their rooms at all times, in case they have to self-isolate at short notice:

• at least a 14-day supply of any required medication (include prescription medication, e.g., inhalers, contraception, etc)

• enough long-life food/snacks/drinks for one or two days, in case there are any delays in setting up delivery of meals for those in College rooms; if you are self-catering outside College, you should keep a larger supply of non-perishable food.

• a simple first aid kit consisting of Paracetamol, Ibuprofen (if allowed), plasters, diarrhoea medication, cold medication (e.g., cough syrup, Night Nurse, etc), and a thermometer


Government information

The UK Government guidance on quarantine


Government advice is constantly changing and evolving and it is vital that all Junior Members stay abreast of the latest guidance and rules:


Please consult the University information website about Covid-19 and arrangements for the coming year which is being continually updated. New information is regularly published on Student Life and Colleges and Accommodation.


Social distancing

The government has recently strengthened its regulations on social distancing and guidance and regulations are being continually updated. The health and safety of our Junior Members and staff is our highest priority, and we will all need to make adjustments to the way we live and work. There are certain actions that are crucial for all of us to adopt to make things as safe as possible for everyone in the community. In particular, you are asked to:

  • Keep your distance
  • Wash your hands
  • Wear a face covering
  • Got symptoms? Get a test
  • Contacted by track and trace? Stay at home


Please see new University guidance about keeping safe and well, and watch the video before you come to Oxford:


Social distancing is essential to stop the spread of the virus, as it is more likely to spread when people are close together. An infected person can pass on the virus even if they do not have any symptoms, through talking, breathing, coughing or sneezing.

When with people you do not live with, you should also avoid: physical contact; being close and face-to-face; and shouting or singing close to them. You should also avoid crowded areas with lots of people; and touching things that other people have touched.

Where you cannot stay 2 metres apart, you should stay more than 1 metre apart, as well as taking extra steps to stay safe. For example:

  • wear a face covering: on public transport and in many indoor spaces, you must wear a face covering by law, unless you are exempt
  • move outdoors, where it is safer and there is more space
  • if indoors, make sure rooms are well ventilated by keeping windows and doors open



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