Censors' Office FAQs

What do I do if my Bod card has been lost, damaged or stolen?

Email censors.office@chch.ox.ac.uk  and we will contact the University Card Office, who will replace your lost, damaged or stolen card. 

There is a £15 replacement fee for lost cards, payable at the University's online store. We will email you when your replacement card is ready for collection from the Censors' Office. Please note that once you have reported your card as missing, for security reasons, a stop will be put on that card, meaning that if you find it at a later date, it will no longer be valid and the replacement card will still need to be paid for.

There is no fee for replacing a stolen card where a crime number is reported.

Damaged cards are replaced free of charge with the exception of Retirees cards where a £15 fee must be paid (the card expiry date will however be extended for the maximum of four years duration).

How do I get an enrollment certificate?

Once your University registration is complete an enrolment certificate will be available to print from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, that if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email censors.office@chch.ox.ac.uk.

How do I get proof of my status as a student?

Once your University registration is complete an enrolment certificate will be available to print from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, that if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email censors.office@chch.ox.ac.uk.

How can I obtain a transcript of my degree?

Please see the Univeristy website for infomation on on-course and final transcripts.

How do I make an appointment to see the Junior or Senior Censor?

The Senior Censor is available by appointment via the Academic Registrar. The Senior Censor's Office is on the first floor of Staircase 8, Tom Quad.

The Junior Censor is available to see students by appointment on weekdays during term time. Please send a request for a meeting to: junior.censor@chch.ox.ac.uk

Who can I contact for an employment reference?

For all employment reference requests, please email censors.office@chch.ox.ac.uk.

Who do I contact if I want to stay in my room over the vacation?

The Steward's Office will invite students to request vacation residence by completing an online form by the end of 4th week. To amend your requested vacation residence period, please email the Steward's Office

How do I apply for Junior Member grants (e.g Sports Grants/Book Grants/Travel Grants etc.)

Application forms are available to download or hard copies are available from the racks outside the Censors' Office.

 

Where can I get a party form?

Application forms are available to download or hard copies are available from the racks outside the Censors' Office.

How do I book a room for an event in College?

For parties or room bookings in Liddell, email liddel.manager@chch.ox.ac.uk

To book the Lecture Theatre, Exhibition space or a lecture room, email tutorial.administrator@chch.ox.ac.uk

To book any part of the JCR contact the JCR Returning Officer.

To book the McKenna Room or Cathedral Garden, email conference.office@chch.ox.ac.uk

Please download a party form to see booking Ts and Cs and room capacties.