The Academic Office

The Academic Office is responsible for providing administrative support for all areas of the College’s academic functions. It is the first port of call for on-course student queries.

General Enquiries

The Academic Office is open Monday to Friday from 10.00am-12 noon and 2.00pm-4.00pm.

Email: academic.office@chch.ox.ac.uk

Sarah North, Academic Services Manager

The Academic Services Manager
Sarah North

The Academic Services Manager manages OxCort and student feedback, and acts as the Deputy Disability Coordinator. The Academic Services Manager also ensures compliance with College, University and wider legal requirements.

Tel: 01865 (2)86873; email: academic.office@chch.ox.ac.uk

Student Services Officer Melanie Radburn

The Student Services Officer
Melanie Radburn

The Student Services Officer administers on-course support for undergraduate and graduate students, including special exam arrangements, coordinating Collections, and administering prizes, bursaries, grants and awards.

Tel: 01865 (2)76158; e-mail: academic.office@chch.ox.ac.uk

Amy Harlow

The Academic Officer
Amy Harlow

The Academic Officer organises Degree Days and is responsible for Governing Body and Committee membership administration. The Academic Officer keeps the Academic Office areas of the College website up to date, and provides assistance across many other processes.

Tel: 01865 (2)86574; email: academic.office@chch.ox.ac.uk

Academic Office FAQs

What should I do if my University/Bod Card has been lost, damaged or stolen?

Email academic.office@chch.ox.ac.uk and we will contact the University Card Office, who will replace your lost, damaged or stolen card. 

There is a £15 replacement fee for lost cards, payable at the University's online store. We will email you when your replacement card is ready for collection from the Academic Office. Please note that once you have reported your card as missing, for security reasons a stop will be put on that card, meaning that if you then find it at a later date it will no longer be valid and the replacement card will still need to be paid for.

There is no fee for replacing a stolen card where a crime number from the Police is reported.

Damaged cards are replaced free of charge with the exception of Retirees cards where a £15 fee must be paid (the card expiry date will however be extended for the maximum of four years duration).

How do I get an enrolment certificate?

Once your University registration is complete an enrolment certificate will be available to download from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email academic.office@chch.ox.ac.uk.

How do I get proof of my status as a student?

Once your University registration is complete an enrolment certificate will be available to download from Student Self Service (under the 'My Student Record' section) confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account, by international students who need to register with the police, and to confirm your student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.

Please note, if you are continuing your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your University registration for the new academic year, following the opening of University registration on 1 September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, email academic.office@chch.ox.ac.uk.

What are the University and College’s term dates?

Oxford's year is divided into three terms and three vacations. Current and future dates of term can be found on the following webpage, including extended term dates for students in certain subjects: University Dates of Term.

Within each term, a ‘Full Term’ of eight weeks is the main teaching period for most subjects, running from ‘1st Week’ to ‘8th Week’. Students may be required to arrive at, or return to, Oxford and the College for 0th Week (i.e. the week before 1st Week), for example for ‘Freshers’ Week’ or examinations – all students will be advised accordingly. Each Oxford 'Week' starts on a Sunday; the dates given on the University website are from the Sunday of 1st Week, to the Saturday of 8th Week.

How can I obtain a transcript of my degree?

Please see the University website for information about on-course and final transcripts.

How do I make an appointment to see the Junior or Senior Censor?

The Senior Censor and Junior Censor are available to see students by appointment on weekdays during term-time. The Senior Censor's Office is on the first floor of Staircase 8, Tom Quad. The Junior Censor's Office is on the second floor of Staircase 8, Tom Quad. 

Please send meeting requests to censors.office@chch.ox.ac.uk. Please note that the inbox is monitored by the Censors' Office Administrator. If you have a confidential matter you wish to discuss, please email the Junior or Senior Censor directly (junior.censor@chch.ox.ac.uk or senior.censor@chch.ox.ac.uk).

Who can I contact for an employment reference?

For all employment reference requests, please email academic.office@chch.ox.ac.uk.

Who do I contact if I want to stay in my room over the vacation?

The Steward's Office will invite students to request vacation residence by completing an online form by the end of 4th Week. To amend your requested vacation residence period, please email the Steward's Office

How do I apply for Junior Member grants (e.g. Book Grants, Travel Grants, Sports Grants, etc.)

Application forms and instructions are available on the 'Notices and Useful Resources' webpage.

Where can I get a party form?

Party application forms are available to download or hard copies are available from the racks outside the Censors' Office.

How do I book a room for an event in College?

Please use the Event Request - Room Booking system to submit details of your requirements.